Week Fifteen: Last Days

October 13-15, 2014

                Just like the normal days we always went to the capitol to forward different letters and travel orders of the employees. They also ask us to photocopy papers and assist some of the people who ask questions about different hiring agencies. We did also answer the phone whenever it rings. They also ask us to encode some letters, invitations and travel orders. Some of the employees ask us to help them in finding some documents needed by the customers or visitors.

                One time, when we went to the capitol, we found a beautiful spot to take some pictures. We also did take some pictures at the office. 

                Before we finally leave at the office we ask Ma’am Lily and Ma’am Amy to have a photo with us.

                The experience at the PESO office was really memorable.

REFLECTION:

                My whole stay at the PESO office was a good experience and an unforgettable one. It shows me how to deal with different people. Though some of them have attitudes that were difficult to deal with, we need to be more patience because they were higher than us. It requires tons of patience to deal with them. Showing much calmness was worth it for the reason that until the end, I have built a good relationship with them.

                When it comes to workloads it was extremely fine to have lots of work. Though it was tiring at some point at least I can show them that I can accomplish the tasks that were assigned to me. Whenever the employees were not asking us to do something, I feel very sleepy and bore at the office. We also did our thesis during our free time. Time management during our OJT was very important, though there were a lot of workloads sometimes, we still find time to do our thesis.

Week Fourteen

October 8, 2014 (Wednesday)---Day 50

                When I arrived at the office I saw Ate Jessica and Ate Jinky printing the certificate of appearance. When they saw me they seemed to be delighted and ask me to cut the certificate into two. As soon as I placed my bag on our table I immediately proceeded to them to help them in cutting the certificate. Minutes later Ma’am Ruby arrived at the office and told us to go to the People’s Hall and asked Ma’am Lily about the documents to be printed. We bumped in to Ma’am Legazpi’s husband and asked us were where going. We told him that we are going to the capitol. He was happy to hear that we are heading to the capitol. He told us to buy him newspaper at the side of the capitol.  Mira and I went to the capitol and asked Ma’am Lily. We also brought the newspaper of Ma’am Legazpi’s husband.

                We gave the newspaper to Ma’am Legazpi’s husband and told Ma’am Ruby that the documents to be printed are the 14^th National Peso Congress.

                Ma’am Legazpi asked us to go to the People’s Hall to get our snacks. At first we were shy to go inside but Ma’am Ruby saw us and told us to enter. We told her what Ma’am Legazpi told us. Ma’am Ruby asked the caterer to give some snack. After getting the snack we immediately proceeded outside and went to Peso office. We handed the snacks to Ma’am Legazpi and she gave us our share.

                When it was lunch time Ma’am Legazpi told us to join them at the People’s Hall to have a free lunch. We went to the capitol and have their lunch. After lunch we proceeded to the office immediately.

                After some rest we went to the SPA office to forward some documents. We also look for some files of the SPES who wasn’t included at the payroll. Ma’am Amy told us to go to the governor’s office and at the SPA to give the invitation about the G2. She also told us to inform them that all the employees that would attend would wear a Filipino Attire.

                After a day of loaded work, we went to Ate Jessica’s house to celebrate the 1^st birthday of her baby.  

October 9, 2014 (Thursday)---Day 51

                When we arrive at the office Ma’am Amy told us to go to the astrodome to help the other employees in assisting the participants.  As soon as we enter at the astrodome Ma’am Lily saw us and asked to go to her direction. They were having problem with the projector and asked us to help them. We tried our best to make the view from the projector clearer but it doesn’t work because they were using the ordinary projector. We told them to use the smaller screen where the projector fits. They acknowledge our opinion and us e the smaller screen.

               

 When the screen was already okay, Ma’am Ruby asked Mira and me to assist in giving the attendance form to the participants while Leah is assigned in the projector. Everyone sitting at the table should sign at the attendance form. After finishing the attendance form Mira and me went back to the office while Leah was still at the astrodome.

                We were comfortably sitting at our table when Ma’am Syrill asked us to go to the astrodome again to give the receipts to Ma’am Lily but she told us that she will not be the one to give receipts to the participants. He told us to look for Ma’am Arispe. We went back to the office and told Ma’am Syrill what Ma’am Lily has told us. Ma’am Syrill told us to give the paper’s regarding her leave to Ma’am Siapno but Ma’am Siapno told us to just give it back to Ma’am Syrill because the TLDC office was already closed. 

                Ma’am Arispe asked us to buy her some medicine at the drugstore and Ma’am Amy told us to Xerox her documents. It took so long at the drugstore because she didn’t told us if what ml to brought. We tried to call Ate Jinky to asked her she did not picking up her phone. We tried many times but she still not picking up. Mira and I decided to buy the least ml. We gave the medicine to Ma’am Arispe and told her that we had a hard time choosing the appropriate ml and we gave also the documents to Ma’am Amy.

                Leah texted us to go to the astrodome to substitute her in assisting the presentation because she needs to go to Legaspi and she told us that it won’t take long. Mira and I went to the astrodome and start assisting their presentation. Leah took an hour before coming back and when she came back we handed over the job to her because it was so boring that you could have been fall asleep. We went back to the office and leave Leah at the astrodome again.

                When we arrive at the office the only person at the office was Sir Calixto’s son. He was printing his documents at the office. After a while Ma’am Siapno asked us to photocopy some documents and forward it to the capitol. After that she asked us to go to the astrodome to give the documents to Ma’am Syrill and asked if what the documents to search in the internet.  

October 10, 2014 (Friday)---Day 52

                When I arrived at the office no one was around. I received a text message to Mira that she is at the capitol at the Art Gallery waiting for me. She told me to come over immediately.

                I immediately proceeded to the Art Gallery and found Mira sitting near the painting. She told me that we need to come at the People’s Hall because Ma’am Lily was waiting to us.

                As soon as we enter the People’s Hall we saw Ma’am Lily very busy entertaining some of the guests. Ma’am Lily saw us approaching near to her and told us to photocopy the documents. There were a lot of papers to be photocopied. She also told us to ask for an official receipt. We went to the nearest photocopy centre but she doesn’t have an OR. We headed to next photocopy centre and luckily shae has an OR. We handed the papers to her and told the pages to be reproduced and if how many copies. When it was nearly done we started in computing the amount to be paid and found out the 500 pesos wasn’t enough so I told Mira to go to Ma’am Lily and asked for some money because the amount she handed to us was not enough. After we proceeded to the People’s Hall and give the documents to Ma’am Lily. We also had our snack at the People’s Hall. After eating Ma’am Siapno, told Mira, Ate Jinky, Ate Jessica and me to go back to the office to prepare the certificate of appearance.

                We immediately proceeded to the office and do what have told to us. Ate Jinky and Ate Jessica were printing the certificates while Mira and I were cutting it. Sir Ely and Ma’am Ruby also arrived and help us in cutting the certificates. When we finished it, Sir Ely brings it to the People’s Hall to Ma’am Lily.

                Ma’am Amy asked us to deliver some documents to the HR department. We also went to the capitol to tell the one of the employees to store the screen used in a safer place.

                It was already past 3 and we have something to attend at the BU. We have a hard time in seeking permission to ma’am Lily because she was very busy until all her visitors are already gone. We told her that we need to leave early because there were a meeting at the school which we need to attend. She immediately allows us to leave.  

Week Thirteen

September 29, 2014 (Monday)---Day 46

              During the morning we didn't have anything to do. The employees were not also busy because the manager was out of town for some seminars.

               At the afternoon we asked permission to Ma'am Amy that we would not be around at the afternoon because we have to attend the General Assembly in Bicol University. We presented to her our excuse letter. 

September 30, 2014 (Tuesday)---Day 47

                Ma’am Amy asked me to go to the capitol at the governor’s office to get the documents that the DOLE faxed that were addressed to Ma’am Lily’s name. We also went to the Provincial Administrator’s office to submit some documents (travel order) of the employees of PESO.

                Late in the afternoon, one of the representatives of a certain company drops by at the office. Ma’am Lily was not at the office at that time so Ma’am Amy entertains the employer. She was looking for applicants that would qualify at their company. Ma’am Amy told her that the best way for her to personally meet the applicants is to conduct a job hiring. She agreed to Ma’am Amy’s suggestion but while having their conversation she noticed the bunch of resume at the table. She told Ma’am Amy if she could copy those one and Ma’am Amy handed it to her. It was almost past 5 but the employer is still copying the profile of the applicants. It took her for about 20 minutes after finishing.

October 1, 2014 (Wednesday)---Day 48

                Ma’am Legaspi asked us to go to the ACEMPC to buy some vitamins that Ma’am Siapno requested. She also told us that the products were from Gold Life, a networking company who sells quality products. We gave the paper that Ma’am Legaspi handed to us which contain the names of the products to be purchased. When we go back to the office we gave the products to Ma’am Siapno.

                After a while Ate Jinky asked us to go to the PPDO Office to let them receive a copy of some documents that PCEDO produced.

October 2, 2014 (Thursday)---Day 49

                Ma’am Arispe asked me to load her number. I was the only one at the office besides Ma’am Lily and Ma’am Amy, so no one come with me. When I arrived at the office Sir Ely asked me to open the computer because he will be doing his report.

                Ma’am Arispe asked me again to photocopy her documents and at that time Mira was already at the office so I asked her to come with me.

                A couple of minutes after lunch Sir Ely asked Mira to go to the DOLE and get a rim of forms of the SRS Form 1. When we arrived at the DOLE Office we told the employee at the first table that Sir Ely asked to get a rim of SRS Form 1. She told us sit and wait for a while. We were only requesting for 1 rim but the employee seems to be generous and gave us 2 rims of forms. At first we refuse but he insisted to just get the two.

                When we arrived at the office Mira told Sir Ely that the employee had given us two rims. Ma’am Amy asked us also to go to the AMDGO office (Albay Millennium Development and Goal Office) to give them a receive copy of some documents. Ma’am Lily also asked to go to the Budget Office to give them also a receive copy of their proposal regarding their seminar to be conducted in the evacuation centre. When Ma’am Syrill heard that were going to the capitol she also told us to drop by at the Personnel Office to follow up their DTR. We went first to the Budget Office and immediately proceeded to the Personnel Office. When we were about to leave at the capitol the rain starts pouring down and we have only one umbrella so we decided to let the rain stops first because the documents will soak of water. We waited at the capitol until the rain stops pouring down.  

Week Twelve

September 23, 2014 (Tuesday)---Day 43

                Ma’am Siapno get some water at the dispenser but suddenly some water were splash on the floor. She asked me clean the mop the wet floors. After cleaning the splash of water, Sir Ely arrived at the office and asked me to look for some documents at Ma’am Lily’s table. There were a lot of documents and I do not know what exactly I am looking for. Right at the moment Sir Ely told me that it was a photocopy of a check. There were no documents such as cheque.

                Minutes after Ma’am Ruby asked us to go to the capitol in the Accounting Office to follow up the payroll of PCEDO. Ma’am Siapno also asked us to go to the HR specifically to Ma’am Nel Tejada to get the records of her daughter. We also went to the PA to submit some travel order of the employees in the PCEDO. Ate Jinky asked us to look for some documents of the SPES that were having a problem regarding their payroll.

September 24, 2014 (Wednesday)---Day 44

                Ma’am Siapno went to the god’s office and told me that when Ma’am Syrill arrived I should tell her that she is in the god’s office. Time passes by and Ma’am Syrill arrived at the office and I told her what Ma’am Gudy told me.

                Ma’am Amy asked me about some information about the Spes applicant and asked also about bayantel. We were having difficulties in terms of internet connection and the landline. She asked if someone from bayantel went to the office to fix the problem. I told her that nobody comes. She called again the bayantel and told them to fix it immediately.

                At the afternoon we attended the LCC Leadership and Career Congress at the Albay Astrodome. We asked permission to the employees in the office and they told us that we can attend. There were a lot of students especially the fourth year students. The event was fun and the speakers are interesting. It finished at around six o’clock.   

     

September 25, 2014 (Thursday)---Day 45

                Ma’am Amy was having a hard time about the Spes applicants. She asked me to help her and askes me some questions.

                When Ma’am Lily arrived at the office she was looking for Ma’am Legaspi, I checked at the other office but a’am Legaspi was not there. Minutes later she asked me to open her email account and told me to check her new emails. There were a lot of emails. She told me to look for the invitation and print if. There was a lot of invitation that causes me hard time to look for the right one. When I successfully found it I immediately printed it. After printing the document she told me took look for Ma’am Arispe and luckily Ma’am Arispe was at the TLDC office.  

REFLECTION:  The Leadership and Career Congress that we have attended let us realized how to handle future situations. The speakers were also very interesting though some are not but still I enjoy listening to some speakers. 

Eleventh Week

September 15, 2014 (Monday)---Day 40

                Ma’am Amy asked me to go to the Provincial Administration Office due get the documents that were signed by the Provincial Administrator. I was alone due to Mira and Lea was not yet at the office at that time. The employee at the PA’s office told me to photocopy the documents and give them the Xerox copy because it is only one copy and they should have another copy of it also. So, I went back to the office and told Madam that we need to photocopy it and submit to the PA’s office.

                After photocopying I went back to the PA”s office and give them the copy of the documents.  

September 18, 2014 (Thursday)---Day 41

                Ma’am Lily noticed the hole near the air conditioner. She asked Sir Calixto to call the janitor to fix the hole. The janitor arrived immediately and started to fix the hole. It took him almost half an hour to fix it.

                We went to the Human Resource office to get the Personal Data Sheet (PDS) that Ma’am Lily requested. They only give us one copy and told us that it is the only copy they have so we should photocopy it and return to them the original copy. We went back to the office and told Ma’am Lily that we need to photocopy it and return to the HR the original form.

                Ma’am Amy asked us to help her in encoding the Registered Job Applicants. There were a bunch of applicants. We didn’t finish what we were doing and told Ma’am Amy that we will continue it tomorrow.

September 19, 2014 (Friday)---Day 42

                We just continue in encoding the Registered Job Applicants the whole day. Ma’am Amy told me that it would be sent to the PESO office at Camarines Sur. Ate Jessica was very busy also encoding the Registered Job Applicants.

Tenth Week

September 9, 2014 (Tuesday)---Day 37

                We talked about our thesis. We decide what template to be used. We discussed all the possibilities that would happen when working on our system, the problems that we could have encountered.

                Ma’am Ruby asked us to go to the ACEMPC to get the key to Kuya Benz. But Kuya Benz already gave it to Ma’am Arispe. We told Ma’am Ruby that it was already given to Ma’am Arispe and she told us to look for Ma’am Arispe at nearby office but she had left already. So Ma’am Ruby told Ma’am Lily that Ma’am Arispe left already so, Ma’am Lily gave her key to Ma’am Ruby.

                At Around 3 o’clock Ate Jinky handed us money and told us to buy some snacks. At first we refuse to it but she told us that it was Ma’am Amy’s treat. We went outside to buy snacks but we can’t find the request of Ma’am Amy. We went to the other side of the market and luckily found one.

September 10, 2014 (Wednesday)---Day 38

                Upon arriving at the office, I noticed some people at the Budiao Hall setting up the table and chairs, there were also caterers.

                Hours later there were group of people arriving at the same time and went to the hall because there were a meeting regarding cooperatives and Ma’am Lily was one of the participants..

                We were very happy because there was an event, meaning we could have a free lunch, but Ma’am Lily told us that we were not included in meals because she was not the one to organize the catering service.

                Before lunch time, the gold life visit in the office and Ma’am Lily entertain for the meantime. She told them that they will be the speakers after lunch time. They waited at the office until they could have delivered their speeches.

                At around 4:00 o’clock Ma’am Lily told us to go to the ACEMPC to get the certificate of participation that Kuya Benz made. Kuya Benz told us that it was not yet done, but it will only take a minute so we decided to wait for it. After a minute, he gave to us the certificate but told us that he couldn’t understand the handwriting of no. 23 and 26. Before leaving at the ACEMPC Kuya Benz handed us a paper to be signed by Ma’am Lily because he was sure that we will come back to their office due to the certificate of those two people.

                When we arrive at the office I told Mira to go to Ma’am Lily because I need to go to the restroom. When I met Mira at the corridor she had already verified the names of the person who had written in the papers, but she didn’t have the signature of Ma’am Lily in the documents that Kuya Benz handed to us. We waited for her outside the hall but she did not come out so I decided to enter the hall and let her signed the documents.

                We went again to the ACEMPC and gave the documents to Kuya Benz and waited for the certificate of participation that is being printed. After a few minutes Kuya Benz gave to us the certificate including the excess certificates that don’t have name yet.

                We were outside the hall to give the papers to Ma’am Lily but we can’t see her inside and we look for her but we couldn’t find her. Luckily upon waiting outside the hall one of the participants went out and asked us who were we looking for and we told her if Ma’am Lily was inside. She told us that Ma’am Lily went out and she asked if what we need. We told her about the documents and she told us that she will be the one to give to Ma’am Lily.  

September 11, 2014 (Thursday)---Day 39

                We went to the IAS Office (Internal Audit Service) to submit the Travel Ticket Order of Sir Calixto. But the employee at the IAS told us the filled form was not updated so she gave us the new form and told us to submit those forms after filling up. We gave them to Ma’am Ruby and we told her what the employee from IAS has told us.

                We organized the office because there will be some visitor’s from other offices. And they will be going to check the facilities at the office. During the busy cleaning at the office we heard a sudden phone call and Ma’am Lily told me to answer the phone. The person at the next line was looking for Ma’am Lily to update the communication letter. I gave the phone to Ma’am Lily and continue to clean the office. Before leaving the office we check the appliances to ensure that they were really unplug. 

Ninth Week

September 1, 2014 (Monday)---Day 33

                This day we went to the capitol to forwards letters to the different offices there just like ordinary days. Time after time different employees would order us to do something. 

September 3, 2014 (Wednesday)---Day 34           

                I arrive at exactly 1 o’clock PM at the office and everyone seems to be very busy. I really don’t have any plan to go to the office because I thought that there was nothing to do due to the fiesta in Albay. Suddenly Ate Jessica texted us that we need to finished the structural organization of the office because the evaluator may visit anytime.

                A couple of minutes Mira already arrived and we started finishing the design of the chart that would be printed. We told Ate Jessica that we need Oslo paper for printing the design. She told Madam Lily that we need other stuffs to complete the design. When we say that we need to buy some materials for the decorations she gave us money and told us to buy what we need. She also asked us to buy her art paper and play moneys; maybe her niece/nephew needs it.

                Mira and I went to Legazpi to buy the decorations of the organizational structure. We spent almost an hour in choosing the decorations and colours of the papers that would resemble nicely to each other. After buying all the needed stuffs, we went to the supermarket to buy some foods because it was tiring and we feel hungry. We bought junk foods and chocolates that we can ate in the jeepney. We also deducted the transportation fee to Ma’am Lily’s money.

                When we arrive at the office Ma’am Lily was not there and we gave the change to Sir Calixto, Ma’am Lily’s brother, we also told him that we deducted our transportation fee.

                Ate Jessica printed the letters to be cut out, and handed it to me. We cut out the green cartolina like the shape of the Oslo paper because we will print the name and designations of the employees on it. Ate Jessica already printed the first page in the green paper but she suddenly noticed that there was something wrong. Instead of Department it was typed as Development. The first page was wasted and do not have enough green paper. Mira made some editing in the design to maximize the space and just consume 3 pages. I already cut out the letters while Mira was still editing in some design. It was successfully printed using just 3 pages. We enjoyed cutting out the letters that we didn’t noticed that it was already 5 o’clock and it’s time to go home. We organize the cut out letters and clean up our table.

September 4, 2014 (Thursday)---Day 35

                As soon as I arrive at the office I immediately started cutting out the letters for the organizational structure. Ma’am Amy helped me in cutting out the letters. We printed other materials that would be posted in the chart. After cutting out all the letters we pasted it in the orange catolina and others in the pink one. As soon as it dries up we cut it out again and pasted it again in a violet cartolina for its final design. Right after lunch, we proceeded in doing the organizational chart. We have already finished the design of the title and name of the office, this time it would be the names of the employees that were going to work on. We printed it on a green colored paper. We cut it out and pasted it in a pink cartolina. We spent almost the whole day in making the chart and trying it to finish but time wasn’t enough.

September 5, 2014 (Friday)---Day 36

                I continue cutting out the letters and others stuffs in decorating the organizational chart. When everything is already prepared and ready for decorations, we started pasting the office name in the bulletin board in front of the office. We find it difficult to arrange the position of the words in the board and sometimes it was not straight to look at, there are a lot of curves. As time passes by we find it less difficult and easy somehow.

                After lunch break, Sir Ely noticed some words that are spelled incorrectly and advices us also to make the names of the employees bigger. Some of the things that had been already pasted were removed for enhancement. The names of the employees become bigger and the colour of the font changed. After printing the revisions, we immediately cut it out and pasted some in blue coloured paper and others in green. After cutting, we started again posting their names in the chart. But we didn’t finish it because Ma’am Amy told us to just continue it on Monday.

REFLECTION: When it comes to improving and beautification of the office Ma’am Lily wouldn’t mind spending her own money to fund the materials needed. When anyone in the office needs any help the employees are very willing to help even though you don’t ask them for help. It was tiring doing the structural organization but it is worth tiring for when we were hearing the positive respond of the employees to what we did.